Session Chair / Moderator Guidelines & Tips
The role of the Session Chair in moderating the scientific sessions, both as time and discussion gatekeeper, cannot be overstated. The following guidelines have been prepared to ensure the smooth and uniform running of the meeting sessions. Please become fully acquainted with them.
- Contact with presenters
We urge you to contact the speakers in your sessions in advance to introduce yourself to develop possible discussion threads for the session
- Pre-session meeting with presenters
Session Chairs should plan to meet with speakers 10 minutes before the start of the session in the session room itself
- Speakers have been requested to arrive in the session room 10 minutes before the start of their presentation and introduce themsleves to you. Please let them know if they need to be seated on the podium or in the first row of the audience.
- Opening the session
It is the Chair’s responsability to ensure the sessions start on time. Every speaker should be given their full time slot and allow for questions and discussion at the end. It is critical that the sessions keep to time so that attendees can move on to the next session at a normal pace.
- Announcements
As part of your introduction you may wish to include some of the following (if applicable):
- Last-minute changes to the presentations
- Encourage attendees to sit in the seats closest to the podium. If attendees are standing at the back of the room please ask them to use all the available seats
- Discuss how questions to speakers will be handled
- Remind participants that they have a “YES” and “NO” voting pad in their congress bags
- Request that participants complete the Evaluation Forms
- The timing of any breaks
- To visit the exhibition during any breaks
- To turn off all cellular phones and pagers
- Instruct attendees asking questions to use an aisle microphone
- If a speaker cancels or is a «no-show», promote discussion during the remaining time or, as a last resort, announce a break.
- To close the Session
We encourage you to provide a brief summary of the session and the concluding remarks. Please thank the speakers and remind the audience that CME credits will only be granted upon completion and return of the Speaker and Conference Evaluation Forms.
Presenter Guidelines and Tips
The delivery of effective oral presentations is one of the best ways to get your ideas accepted and to develop new opportunities. A good presentation will increase your credibility, enhance your authority as an expert, and most importantly show respect for the audience who is investing their time and effort listening to you.
If the objective of a presentation is to get the audience to accept your ideas, then the development and delivery of an effective presentation are among the most important tasks you can do. The development of an effective presentation requires careful planning, preparation, and delivery.The widespread belief that good presenters are born is not true. Most of us can learn to be effective presenters with training and experience.
Our objective is to provide some help on developing better presentations. Speakers are kindly asked to take note of the following guidelines when preparing their presentation. This guide was prepared in response to the feedback we received from previous events. The co-operation of all invited speakers with regard to this matter will ensure that this Congress is both informative and educational for all participants.
Guidelines for preparing Scientific Posters
Content
The poster should show the full title of your submission; text should be brief and well-organized, presenting only enough data to support your conclusions; the text should make clear the significance of your research; the text should include your hypothesis, methods, results, and conclusions).
- Your poster board number was indicated in your letter of acceptance
- Your poster session is indicated in your acceptance letter as well as in the Programme Book and Online searchable programme
- Materials to fix the poster to the poster boards will be available onsite at the Congress
Design
- Format of the posters is landscape.
The size of each poster is maximum 185cm width and 115cm height.
- A clear, simple, uncluttered arrangement is the most attractive and the easiest to read.
- The title lettering should be approximately 3″ high, with authors’ names and affiliations in somewhat smaller print.
- All lettering should be legible from a distance of approximately 5ft.
Type size should be at least 24 point, in bold style. The typeface chosen should be a simple and clear one (e.g., Helvetica or Arial).
- Color should be used sparingly, to provide contrast. The featured parts of the poster can be highlighted with warm colors, and the less important parts can be done in cool colors. Some suggestions for color combinations are as follows: Green on white, red on white, black on white, blue on white, white on blue, and white on black.
- Illustrations should be simple and eye-catching, with unnecessary detail left out. If possible, convert tables to graphic displays. Pie graphs can be used to show parts of a whole, line graphs can be used to show trends or changing relationships, and bar graphs can be used to show volumes.
- Photos should be enlarged enough to show relevant details.
- Standard computer printouts do not work well on posters because the type is too small and the lines are too thin to be seen from a distance.
- Patient confidentiality must be protected. No names may appear in illustrations.
Please click here to dowload these guidelines as a pdf
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