The 2011 European Multidisciplinary Cancer Congress

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News Media and Public Relations Policy

The European Multidisciplinary Cancer Congress welcomes the interest of the press in cancer issues and is happy to provide assistance to journalists attending the congress or using the congress website as a resource in their coverage of cancer issues.



The congress is open to bona fide representatives of print and electronic media. Registration is free of charge to journalists who are in possession of a valid, recognised press card. Freelance journalists must present a commissioning letter on headed paper from a recognised news organisation or publication.

A copy of the Press Card or of the commissioning letter should be sent, together with the media registration form, to: Riitta Kettunen, email: riitta.kettunen<at> (with scanned documents) or by fax to +32 (0)2 775 02 00. The media registration form can be downloaded by clicking here.

*please replace <at> with @

The original of the Press card or of the commissioning letter will also have to be presented at the conference registration desk together with a valid passport or ID-card.

Journalists must register in person. Applications for media registration made via pharmaceutical, marketing or public relations companies will not be considered.

Media registration in advance is strongly recommended. This enables us to deal with any queries or problems in advance.

Representatives of public relations companies, advertising agencies, marketing companies, pharmaceutical companies and their publications are not allowed to register as journalists or to work in the press room. PR representatives from other organisations, whether commercial or non-commercial, are not allowed to register to work in the press office. 

Information regarding media registrations belongs to ECCO. Past and current media lists are not available to be given, rented, or sold.



Please respect embargo times and dates on news stories.

The majority of the congress abstracts will go up on line on the congress website on Monday 12 September at and can be reported from that time onwards. Late breaking abstracts and any that will form part of the media programme will not be published until the day of their presentation at the congress and will be embargoed to a time on that date. If they form part of the media programme, the embargo must match that on the official press release. Please check with the congress media consultants, Emma Mason or Mary Rice (email: [email protected]), for information about exact times of embargoes on these abstracts. Other than that, the earliest possible embargo time for press releases about late breaking abstracts and those in the media programme will be 00.01 hrs CEST on the day of presentation.

Embargo dates and times are given on the press releases. When asking for outside comment on releases before the embargo has lifted, journalists are requested to ensure that those consulted understand and accept the embargo conditions.

Official media materials will be made available at the congress to registered journalists only.


Third party press events

Companies wishing to organise a news conference during the congress should send a request in writing to the congress media consultants. It is not permitted to schedule press events, either on or off site, to coincide with key conference sessions (for a list of black-out times click here). Any news conference must pertain to presentations being made to the congress in oral or poster sessions, and not at satellite symposia alone.This applies to any media event, regardless of whether it is held on or off site. The programme for any third party news conference should be submitted to and agreed by the congressmedia consultant before any invitations are sent out.

Third party press releases related to scientific presentations at the conference must be labelled clearly with the abstract number, time and date of presentation to the congress, and submitted to, and agreed by, the congress media consultants before they are issued to the media. Third party press releases relating to late breaking abstracts and any other abstracts that are being held back for publication online on the day of presentation to the congress (e.g. those that form part of the official media programme) must be embargoed to the date of the presentation, with the earliest possible embargo time being 00.01 hrs CEST on the day of presentation. If a release is about an abstract that forms part of the media programme, the embargo must match that on the official press release. Please check with the congress media consultants for information about exact times of embargoes on these abstracts. Press releases must be submitted to, and agreed by, the congress media consultants before they can be issued to the media.

Third party press materials are not permitted inside either the official Press Room or the official news conference room. A table or stand close to the official Press Room will be made available for companies to display a limited amount of such materials. No posters or banners from companies are permitted on or around the table or stand.

Third party media materials (including press releases, media invitations, flyers and posters) must not contain the logos of ECCO or any of its members (unless it is material from one of those members) and must not be presented in any way that could be construed as suggesting endorsement by the European Multidisciplinary Cancer Congress, ECCO or any of its members.

ECCO and any of its members do not make media lists available to third party organisations.


Filming and recording

Filming and recording of all or part of the congress sessions for journalistic purposes is not allowed without the prior consent of the organisers. Please contact the media consultants with any request to film or record sessions ([email protected]).

Filming and recording all or part of congress sessions for the purpose of medical education is not allowed under any circumstances.  For further information, contact Davi Kaur, davi.kaur<at>
*please replace <at> with @

Photography, filming and recording will be permitted in the official press conferences. However, photography (including pictures taken with mobile phones) will only be permitted in congress scientific sessions if the chair of each session has secured agreement from all the presenters at the start of the session. If any presenter objects to photography during his/her presentation, then photography will not be permitted. We request all journalists to abide by the decisions of the chairs of the scientific sessions.

If you have any questions, contact:

Emma Mason and Mary Rice,

ECCO media consultants, at: [email protected]


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